The walkthrough becomes the moving plan.
A conference table that will not fit in the elevator needs a different route or disassembly. A heavy office printer may require additional movers. Pictures and monitors need the right boxes. We identify those details before packing and moving day.
WDA Movers starts with building access, then walks the workspace with you. We document the contents, assess the work and estimate the materials needed. Those notes guide the crew, tools and supplies we prepare for your office relocation in Eugene or Springfield.
How we prepare an office move
Establish the route through the building.
We note tight parking, the distance between the office and truck, parking permits and any designated loading requirements. In a busy building, we look at quieter periods and ask whether elevator access can be reserved for the moving crew.
Elevator availability and item fit are separate questions. We assess whether larger pieces can use the elevator, whether stairs are required and what alternatives need to be planned if a piece will not fit.
Identify the items that need a different approach.
As we walk the office with you, we note pictures, TVs, monitors and other items that need specialized boxes beyond standard small, medium and large cartons. Heavy office printers and other substantial equipment are reviewed for the additional movers or handling methods they may require.
Document each room and plan disassembly.
We photograph each room to record its contents and visible condition. Large desks and conference tables are assessed for disassembly and reassembly, including the tools needed and how the pieces can be handled through stairs or elevators.
Prepare the materials for packing and moving day.
The walkthrough helps us estimate the boxes, specialized packing materials and moving pads the job needs. We use that information to load the truck with the planned supplies before departure, alongside the tools identified for the furniture.
Check the destination, too.
When available, we walk through the destination building. Otherwise, we research its access requirements. Parking, carry distance, elevator restrictions, stairs and item fit need to be considered at delivery as well as pickup.
Share the layout of the new workspace and where desks, equipment and boxes belong. Include any rooms that need to receive their contents first.
Prepare computers and servers with your IT team.
We discuss responsibilities for computers, servers and other electrical equipment during planning. When an office has its own IT team, we generally ask that team to shut down the systems and disconnect electrical equipment the day before the move.
This keeps shutdown procedures and data-protection decisions with the people who manage your systems. We agree on the timing and responsibilities with you before moving day.
Review protection before moving day.
Many office clients choose replacement-cost protection for their move. Ask us to explain the standard protection and available upgrade, including the terms, limits and charges that apply to your office furniture and equipment.
Give us the details that shape your estimate.
Start with both addresses, your preferred moving date, the approximate number of workstations and whether you need packing. Tell us about larger equipment and known building restrictions so we can discuss the walkthrough and the work your move requires.
Request an office moving estimate